For gifts of physical certificates:
Please mail certificates with their paperwork directly to Bank of New York Mellon's clearing broker, Pershing LLC.
All certificates and paperwork must have Columbia's account number (N7M100061) written in the right-hand corner to ensure the security is credited correctly. Certificates and paperwork should be mailed separately.
Send physical certificates to:
Pershing LLC
One Pershing Plaza
Jersey City, NJ 07399
Attention: Security Receive Area
Send required paperwork (i.e., stock or bond powers and letter of authorization) to:
Pershing LLC
One Pershing Plaza
Jersey City, NJ 07399
Attention: Pending Papers Area
Required paperwork for submitting certificates:
All stock/bond powers must have original signatures and be medallion stamped guaranteed. No copies are accepted. You can obtain a medallion stamp at any bank or financial institution. It is highly recommended that the back of the certificate not be signed. Please use a stock/bond power instead. A signed certificate becomes a negotiable instrument.
For certificates in the organization's name, please provide the following:
- Stock/bond power signed by an authorized signer of the organization and medallion stamped guarantee
- Copy of the corporate resolution/trading authority dated within six months
For certificates still in the donor's name, please provide the following:
- Stock/bond power signed by the donor and medallion stamped guarantee
- Letter of authorization signed by the donor stating the stock to be gifted
For certificates in the name of an estate or a deceased individual, please provide the following:
- Stock/bond power signed by the executor and medallion stamped guarantee
- Short certificate naming the court-appointed executor (dated within three months)
- Death certificate
- Letter of authorization signed by the executor stating the stock is to be gifted
Please call or e-mail Jorja Watts at BNY Mellon when a stock certificate has been sent so she can monitor the account and watch for its posting. If possible, please fax or e-mail a copy of the certificate and paperwork to:
BNY Gift Processing
Phone: 412-234-0439
E-mail: bnymcmgiftprocessing@bnymellon.com(link sends e-mail)
Fax: 412-236-4929